Applications for this role have now closed. For further information contact SFPA@sigmar.ie

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 Role Summary

 

 

The Sea Fisheries Protection Authority (SFPA) is seeking to recruit an appropriately qualified and experienced Procurement Specialist to undertake the procurement function.

 

The Procurement Specialist will run the competitive tendering of supplies, services and works.  The successful candidate will have experience dealing with supplier contracts, project delivery and procurement experience.

 

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RESPONSIBILITIES

 

• Ensure the organisation achieves value for money and enters into contracts which offer the most economically advantageous outcome

• Ensure procurement of all goods / services is in accordance with the organisation’s procurement policies and procedures

• Maintain and update organisation’s contracts register including OGP framework agreements

• Approval of purchase orders on a day-to-day basis and issuance to suppliers

• Support and assist the wider Finance team to resolve queries relating to procurement or suppliers invoices 

• Respond to supplier enquiries relating to procurement as required

• Liaise with relevant business units in the preparation of tender requirements

• Manage the delivery of tender processes to agreed timescales

• Prepare and run tenders for sub-threshold procurements

• Coordinate evaluation processes for tender responses

• Ensure financial transactions reflect contract commitments and necessary controls are in place to monitor supplier performance against contracts

• Assist in cost management reviews to identify areas of potential cost reduction for goods or services

• Manage the organisation’s fleet in conjunction with the fleet management company

• Manage the roll-out and integration of fuel cards in the organisation

• Maintain records of purchases, pricing and contracts

• Continually develop procurement expertise in the SFPA to support staff knowledge and expertise in procurement activities

• Assistance with month end and year end procedures and analysis

• Assistance with internal and external audit requirements

• To work efficiently and productively in a multi-task environment on a daily basis

• Identify and analyse problems using sound judgment to effectively resolve issues

• Deal with finance related queries in a timely manner

• Ad hoc procurement related activities as assigned

 

 

REQUIREMENTS

 

 

Essential Entry Requirements

 

• At least 1- 2 years’ relevant experience in a similar role with demonstrable evidence of success in procurement and purchasing

• Have a relevant third level qualification

• IT skills, proficiency in Microsoft Office, and eTenders platform

• Ability to work well under pressure, on own initiative and as a part of team

• Analytical skills and evidence of systematic approach

• Experience drafting, negotiating and managing contracts including knowledge of Contract Law

 

 

In addition to the minimum qualification entry requirement candidates must also have:

• Fluent spoken and written English is absolutely essential

• Full driving licence

 

 

Desirable entry requirements

• Relevant qualification in the area of procurement

• Public sector procurement experience, while an advantage, is not essential

 

 

Note

• This job description should be regarded as an outline of the major areas of accountability at EO Level at the present time, and will be reviewed and assessed on an ongoing basis.

• It is an absolute requirement that candidates declare any potential conflict of interest at the application stage of the recruitment process.  Failure to declare such conflicts of interest which later come to light may result in the candidate being disqualified from the competition or, if the candidate is offered and takes up a role with the SFPA on the basis of misleading information may result in immediate dismissal from the SFPA.

 

 

 

 

 

HOW TO APPLY

 

1. Download the Job Information Booklet and Application Form below.

 

2. Complete the Application Form.

 

3. Upload the completed application form to the online portal below (page opens in new window).