Title: HEO Health, Safety and Facilities Manager .

Salary: €49,845 (entry level)

Level: Higher Executive Officer (Standard Scale)

Location: Clonakilty, Co. Cork

Closing date: 12 noon, 22nd March 2021 (Extended)

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Key Responsibilities:

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Health & Safety

• Ensure efficient management of all Health and Safety functions within the organization and the day to day co-ordination of the Authority’s Health and Safety system to ensure a safe and suitable working environment which is compliant with current H&S legislation.

• Develop systems for the effective delivery and maintenance of an Authority-wide Health and Safety system.

• Deal with all Health and Safety related enquiries in a timely manner.

• Ensure the SFPA H&S Statement, SOPs and guidance documents are reviewed regularly and revised as necessary to ensure compliance and effectiveness.

• Procure / tender for suppliers of H&S equipment, PPE and H&S systems for the SFPA.

• Manage fire safety processes to ensure legal compliance.

• Maintain all H&S records in accordance with Data Protection Policies in a central database, including records of accidents, injuries and dangerous occurrences.

• Ensure H&S training needs and requirements are met, and records maintained.

• Complete site inspections, risk assessments, site inductions etc.

• Manage the investigation of H&S major occurrences or injuries and put in place action to prevent a reoccurrence.

• Maintain a comprehensive accident/injury at work database & procedure for all SFPA employees and suppliers etc.

• Ensure a sufficient panel of Occupational First Aid personnel, Fire Marshalls and H&S representatives in each location.

• Implement initiatives to up-skill others through a cyclical process of employee development & best practice.

• Coordinate necessary responses to infectious disease / pandemic, emergency or disaster from a health and safety and facilities perspective.

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Facilities

• Coordinate maintenance of buildings, plumbing systems, electrical systems, and parking areas.

• Ensure facilities issues are managed and, as required, coordinate the appointment of external consultants/service providers, adhering to Government procurement policies and procedures

• Be the main point of contact and liaise closely with DAFM Accommodation Services and OPW regarding any building issues that come under their remit.

• Oversee building refurbishment and renovations with contractors and the OPW.

• Ensure service inspections and statutory inspections are carried out, documented and executed in a timely and efficient manner and any anomalies actioned.

• Prepare budgets and work scopes for contracted maintenance activities and maximize cost effectiveness.

• Ensure contractor standards, service levels and rates are in compliance with the standards required by SFPA and by Government policies

• Coordinate all contractors that attend SFPA Head Office and ensure all the relevant documentation is in place prior to the work commencing.

• Identify and pursue opportunities to optimise effectiveness.

• Plan for future development in line with strategic business objectives.

• Ensure faulty building, facilities and equipment are reported to the OPW, DAFM

• Accommodation Services or SFPA Management without delay

• Plan the best utilisation of space and resources for new buildings or re-organising current premises. Allocate and manage facilities space including intra office moves.

• Assist in preparation of annual budgets.

• Conduct safety audits periodically in association with local H&S representatives.

• Represent the Authority as the Energy Performance Officer and be accountable for energy management and performance.

• Advise on and monitor energy efficiency assisting the SFPA to deliver on targets.

• Implement the SFPA Energy Management Plan and work closely with internal and external stakeholders to ensure targets are met.

• Ensure SEAI energy performance reporting is completed accurately and efficiently.

• Carry out other additional duties of a comparable nature as determined by thw Director.

• This role may involve responding to issues arising out of hours on an ad hoc basis.

• Some weekend or out of hours work may be required (overtime arrangements will be applicable).

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Essential Entry Requirements

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• At least 3 years’ relevant experience in a similar role.

• Candidates, on the closing date for this competition, must hold or must be in the process of completing a minimum Level 7 third level qualification in a relevant discipline.

• Candidates must have completed a qualification in Health and Safety and possess an in-depth knowledge of the associated legislation, regulations and best practice.

• Experience in the maintenance of buildings and an understanding of facility operations.

• Familiarity with plumbing, electrical, sewer and HVAC systems.

• Excellent IT skills, proficiency in Microsoft Office.

• Budget Management experience.

• Excellent report writing skills.

• Excellent numeric and accuracy skills.

• Full driving license & must be prepared to travel to sites nationwide as required.

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Desirable entry requirements

• A qualification in Facilities Management, Engineering, Construction Management, or related qualification such as business management.

• Working knowledge of procurement and contracts.

• Public sector knowledge and experience is not essential.

 

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It is an absolute requirement that candidates declare any potential conflict of interest at the application stage of the recruitment process.  Failure to declare such conflicts of interest which later come to light may result in the candidate being disqualified from the competition or, if the candidate is offered and takes up a role with the SFPA on the basis of misleading information may result in immediate dismissal from the SFPA.

 

 

How to Apply

 

• To apply, candidates must complete an Online Application Form. As the form cannot be saved as a word document we suggest that candidates prepare all their responses for the competencies in advance of completing and submitting the application form.

• Only fully completed Application Forms submitted online will be accepted into the campaign Applications will not be accepted after the closing date.

• Your online application form must be submitted by 12 noon on 22nd March 2021.

• Applications will not be accepted after this time.

• If you do not receive an acknowledgement of receipt of your application within 24 hours of applying, please contact SFPA@sigmar.ie

 

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The Sea Fisheries Protection Authority is an equal opportunities employer.

 

 

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